Parents & Friends Assoc

P&F COMMITTEE  2017

P&F Committee Mission

Encouraging and strengthening the school community and coordinating social and fund raising events for additional educational resources for our children.

P&F Committee Fundraising Goals for 2017

This year, the P&F Committee are aiming to raise $25,000 that will go towards:

•             Completion of new playground (Stage 2)

How you can get involved with the P&F Committee?

Become a Class Representative
Join our School Wide Events Group (SWEG) (refer below for more detail)
Volunteer your skills for any of the P&F fundraisers
Attend the P&F meetings and put your ideas forward
Volunteer your time to be on the P&F Management Committee or fill the role of P&F Treasurer (when vacancies come up; please refer below for more detail)

Thank you to all the parents/guardians who have nominated themselves to be a Class Rep for 2015. If you are interested in being a Class Rep in 2017, please make this known to the School’s Community Leader – Ben Fahey by forwarding an email to bfahey@smstkildaeast.catholic.edu.au  Please include your full name, contact number and what year your child will be in for 2016.

What’s involved with being a Class Representative?

•             Being the main point of contact for your child’s class

•             Co-ordinating social events for parents and children for the class

•             Co-ordinating the fund raising events as outlined in the P&F calendar with the other class rep in that year

•             Liaising with the P&F Committee and other Class Representatives

•             Being involved with P&F Committee meetings

•             Distributing communication to parents for the class regarding missing clothing or other relevant information

•             Maintaining and distributing a contact list for your class

•             Having fun and enjoying contributing towards your child’s success at St Marys.

With P&F events each Class Rep works closely with the other Class Rep in their year (if there is two classes) in coordinating their dedicated P& F event (refer to the table below)

P&F Committee Designated Events for Each Year

Foundation Year

Footy Day Lunch Orders

Phillippa’s Christmas Pudding Fundraiser

Year Prep Cake Stall

Year 1

Easter Egg Raffle

Year 1 Cake Stall

Year 2

School Disco

Year 2 Cake Stall

Year 3

Mother’s Day Stall

Year 3 Cake Stall

Year 4

Father’s Day Breakfast

Year 4 Cake Stall

Year 5

Phillippa’s Hot Cross Buns

Year 5 Cake Stall

“Welcome” Drinks Night (carries over to year 6)

Year 6

Sports Day Carnival BBQ

Year 6 Cake Stall

 

P&F Committee Calendar of Events For 2015.

 

P&F Committee Meetings

The P&F Committee meetings are open to ALL parents, guardians, friends and teachers. If you would like to get involved in the P&F Committee meetings and put your ideas forward, please mark your diary now for our next P&F Committee meeting. We look forward to seeing you there! For the P&F Committee meetings dates please refer to the P&F Committee Events Calendar of Events - see link above.

What is SWEG (School Wide Events Group)?

SWEG is a six person group who organise and coordinate the main P&F fundraising and social event for the year and also are involved with organising other school wide fundraising events as they may arise. In 2017 they will be hosting our 3rd Junofest Trivia night on 24th June 2017. So watch out for the advertising so you can get your hands on a ticket!

Closer to the event there will be a call out for SWEG Supporters to help SWEG with the numerous jobs that will need doing to make “Junofest” a success!  If you are interested in supporting SWEG or getting involved in organising a specific fundraiser please contact parentsandfriends@smstkildaeast.catholic.edu.au

What is the P&F Management Committee?

This is a two person role responsible for managing and overseeing all P&F Committee events ensuring that there in alignment between P&F events and the P&F Mission statement.

They are responsible for liaising with the Class Representatives from each year, the P&F Treasurer, SWEG, St Mary’s Community leader and Principal.

They are responsible for writing the P&F update that appears every fortnight, chairing, preparing the agenda and taking the minutes for all P&F Committee meetings, maintaining and updating the Event Checklists and addressing all issues of fund raising and enquiry’s in relation to the P&F Committee.

They are also responsible for creating the P&F Committee Events Calendar in conjunction with the St Mary’s Principal so that school and P&F events work seamlessly together.

The P&F Management Committee is a two year term and is reviewed at that time.

P&F Treasurer Role

The P&F Treasurer role takes responsibility for the finances of the P&F Committee, arranges the banking for all monies raised at P&F events and reports to P&F Committee on the financial status of the P&F Committee funds. They liaise with the P&F Management Committee in relation to all reimbursements being requested, that is once they have been approved by P&F Management Committee. Once approved, reimbursements can be arranged with the P&F Treasurer in line with the P&F Committee Purchasing and Reimbursement Policy. The P&F Treasurer is accountable to the P&F Management Committee and St Mary’s School Principal.

How do you contact the P&F Committee?

If you have any questions or queries please contact the P&F Management Committee at: parentsandfriends@smstkildaeast.catholic.edu.au

214 Dandenong Road St Kilda East 3183 Victoria Tel: 03 9510 7420 Fax: 03 9510 7872 Send us an e-mail